dotStaff™ Glossary

 

  • Bid / Submission – This is the act of submitting a candidate against a posting. Also known as a submission. A bid in dotStaff™ is made up of submission of a resume, an associated rate, and any comments you’d like to offer.
  • Position Category: Position Category is a feature that groups all of the rate differentials into one grid that governs the payment plan for every resource hired on the basis of that category.  By creating Position Categories, it allows you to organize shifts and recognize rate differentials, such as overtime, overnight, weekends, and Holidays.
  • Posting – This is used to notify vendors of an open position or labor request. Also known as: job requisition, job posting.
  • Project – This is used to associate labor worked with an appropriate account number, and allows Corporate to track their spend on temp labor.  All temp labor must be assigned to a manager’s Project at his/her site in order for the Resource to enter time in dotStaff™.  One resource can be assigned to many projects.
  • Vendor – This term refers to providers of labor, both perm and temp. Also known as staffing agencies, providers, and Suppliers.
  • Resource – This term refers to individuals that are billing time to clients. Also known as contractors, candidates, temps.
  • Timesheet – This is the temp’s weekly billable amount is entered. It can be entered by either the Resource or the Vendor.
  • User – This is a term that refers to an individual that will be working in the dotStaff system, but is not billing time. Users could be managers, recruiters, procurement, accounts payable and receivable personnel, etc.
  • Rate Sheet – This button allows you to view the applicable hourly rate and entry total associated with each shift i.e. overtime, evening, weekend.
  • Mark Disputed – This button allows you to dispute an invoiced timesheet.  Once reviewed and approved by the relevant Account Manager and dotStaff Accounting, a Credit Memo will be issued showing the disputed amount.
  • Status History – This button appears on the bottom of the weekly timesheet form. It displays the entry, approval, invoice and payment status of that timesheet with a date and time stamp.
  • Save as Draft – Resources now have the option to click Save as Draft if they prefer to enter their timesheet each day. In this status it is not visible to the approving manager.  Upon successful completion of the week’s timesheet and careful review, the Resource then may press the Submit for Approval button.
  • Submit For Approval – Once Resources have reviewed their weekly timesheet and ensured it’s correct, they must click the Submit for Approval button, for the hiring manager to review and approve it.